Daily Use Guide

When a new team member or client needs access to Vikray Aquila, navigate to the license management section in your B2B dashboard. Select an available license from your pool, enter the recipient's email address and name, then confirm the distribution. An automated email is sent to the recipient containing their unique activation key, a download link for the software, and step-by-step installation instructions. You can distribute multiple licenses at once by uploading a CSV file with recipient details. Monitor the activation status column to confirm that each recipient has successfully activated their license.

Your B2B dashboard provides a real-time overview of your entire license pool. The pool view shows total purchased licenses, currently distributed licenses, and available licenses ready for assignment. Use the filter and search options to quickly locate specific licenses by recipient name, email, or activation status. If a team member departs or a client relationship ends, you can deactivate their license from the pool view, which reclaims it for reassignment. Regularly reviewing your pool helps you plan future purchases and avoid running out of available licenses during peak demand periods.

As your team grows or you onboard new clients, you may need to purchase additional licenses beyond your initial order. Go to the purchase section in your B2B dashboard, enter the number of licenses needed, and your tier discount is automatically applied. Review the order summary showing the per-license price, total discount, tax breakdown, and grand total before proceeding to payment. After successful payment, the new licenses are added to your pool immediately and a GST-compliant invoice is generated. Consider purchasing in larger batches to maximize your tier discount and reduce per-license costs.

License renewals are a critical part of ongoing B2B operations. The dashboard displays upcoming expirations in a dedicated renewals section, with email reminders sent at 30, 14, and 7 days before expiry. You can renew licenses individually or select multiple licenses for bulk renewal. Renewal pricing follows your current tier discount. For large-scale renewals involving 50+ licenses, contact your account manager to discuss custom renewal packages or multi-year renewal discounts. Ensure renewals are processed before the expiry date to prevent service interruption for your users.

The B2B dashboard includes analytics that help you track license utilization and measure the ROI of your partnership. View metrics such as total active licenses, activation rates, distribution trends over time, and cost savings from your tier discount. These insights help you make informed decisions about future purchases and identify underutilized licenses that could be reclaimed. For Platinum partners with API access, you can integrate license usage data into your internal reporting systems or BI dashboards. Regular monitoring ensures you are maximizing the value of your B2B partnership.